Preserving Your Precious Memories

Privacy Policy for Framed in White

Effective Date: 01/01/2025

At Framed in White, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you book a portrait session with us and interact with our website and social media channels. By engaging with our services, you agree to the practices outlined in this policy.

1. Who We Are

Framed in White is a mobile  portrait photography studio that offers high-quality images and prints. We capture and share portraits, providing clients with memorable experiences. Our business is based in the UK, and we are the data controller for any personal data you provide.

2. What Personal Data We Collect

When you make a booking with us, we collect the following personal data:

• Booking Information: Your name, contact details (email, phone number), and any specific requests related to your portrait session.
• Payment Information: Payment details if you make a purchase through our website.
• Images and Photos: Photographs captured during your portrait session.

3. How We Use Your Data

We will use your personal data for the following purposes:

• To process your booking and provide our portrait photography services.
• To communicate with you regarding your session, follow-ups, and inquiries.
• To process payments and refunds (if applicable).
• To share images of your portrait session on our website and social media channels.
• To offer you further products or services for purchase on our website (e.g., prints or digital downloads).

4. Sharing Your Images

We will share images on the following platforms:

• Social Media: We may post images from your portrait session on our social media channels (e.g., Instagram, Facebook) for promotional purposes. By booking with us, you consent to the use of your images in this manner. If you do not wish your images to be shared, please inform us at the time of booking.
• Websites: Your images may also be displayed on our websites for further purchase. We will only display images taken at your event and provide options for clients to purchase prints, digital images, or other products.

5. Legal Basis for Processing Your Data

We process your data based on the following legal grounds:

• Contractual Necessity: We need your personal data to fulfill our contract with you (e.g., for booking and providing photography services).
• Consent: We rely on your consent to share images on our social media platforms and website for promotional purposes.
• Legitimate Interests: We may process data for marketing purposes related to your previous purchase of products or services, where you have opted in to receive further communications.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, including complying with legal obligations, resolving disputes, and enforcing our agreements.

7. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

• Access: You can request a copy of the personal data we hold about you.
• Correction: You can ask us to correct any inaccurate or incomplete data.
• Deletion: You can request that we delete your data in certain circumstances (e.g., if it is no longer necessary for the purposes for which it was collected).
• Object to Processing: You can object to the processing of your data for marketing purposes or on the grounds of legitimate interests.
• Withdraw Consent: If you have given consent for us to share your images on social media or our website, you can withdraw that consent at any time.
• Data Portability: You can request that we transfer your data to another organisation in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us at info@framedinwhite.com.

8. Security of Your Data

We take the security of your personal data seriously and have implemented appropriate technical and organisational measures to protect it from unauthorised access, alteration, disclosure, or destruction.

9. Third-Party Service Providers

We may share your personal data with trusted third-party service providers who assist us in operating our business (e.g., payment processors, website hosting). These providers are obligated to keep your data secure and only use it for the purposes specified.

10. International Transfers

We do not transfer your personal data outside the UK or the European Economic Area (EEA).

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your data.

12. Contact UsIf you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us at:  info@framedinwhite.com